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If you’re someone who uses Outlook for email, and if you’re like me- someone who “occasionally” loses track of who he communicates with, then I think you’ll appreciate today’s Quick Tip.
Sometimes I want to email a group of people who were all part of a previous email discussion or all worked on the same project. To do that, I’d usually have to open a load of messages and manually copy and paste each email address of every person I want to reach out to. I figured there must be a better way, and there is!
It’s not hard to find this info by simply googling for something like “Extract email addresses in Outlook” but it is hard to find a straight forward tutorial that simply gives you the steps without a bunch of ads and other nonsense on the page.
So, if you want to automatically create a list of email addresses from a bunch of messages in Outlook, try this:
First, you’ll need to move all the messages you want to extract addresses from into a new folder. Or, if you have a “Project Folder” or a “Client Folder” maybe you can skip this step.
You’ll see a progress meter while the export is going. Once the meter disappears, the process is complete.
Navigate to the location you selected and look for the file you created. The combination of fields we selected in step 12 will give you everyone included on every message in the selected folder. You can repeat the process and keep or remove fields as needed. Using some of your other Excel skills, there are many ways you can use this list. Maybe we’ll investigate some of those options in a future post.
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